Monday, November 26, 2012

Flip-Pal Cyber Monday Specials Good Through Thursday

Looking for the perfect gift for the family historian, scrapbooker or photographer in the family? Or do you wish to make an awesome holiday gift but need a fast portable scanner? The Flip-Pal is for you.

The following Flip-Pal specials are valid from 12:01 a.m. Mountain Time, Monday, November 26 until 11:59 p.m. MT, Thursday, November 29, 2012.
When you get to the Flip-Pal website, look for the Cyber Monday button on the lower left hand corner.

Free Shipping on all orders of $100 or more in the USA and Canada!
(Applies to standard ground shipping only.)

Save $15 on the Flip-Pal mobile scanner!
(Regular Price: $149.99, Sale Price: $134.99)
You will need to click on the link below, place the Flip-Pal mobile scanner in your shopping cart and then use the promotion code Cyber12 in order to receive the $15 off discount.
Click here for more information and to order.

Save $20 on the Flip-Pal mobile scanner “Pink” Bundle—helping the National Breast Cancer Foundation!
This bundle includes the Flip-Pal mobile scanner, a Pink Deluxe Flip-Pal mobile scanner Carry Case and a special “Pink” Lid Cover. (No promotion code needed.)
(Regular Price: $176.99, Sale Price: $156.99)
Click here for more information and to order.

Save $25 on the Flip-Pal mobile scanner Rechargeable Bundle!
This bundle includes the Flip-Pal mobile scanner, a Deluxe Flip-Pal mobile scanner Carry Case and an Eneloop AA 4 Pack with AC Charger. (No promotion code needed.)
(Regular Price: $209.97, Sale Price: $184.97)
Click here for more information and to order.

Save $50 on the Flip-Pal mobile scanner with Creative Suite Craft Edition DVD Rechargeable Bundle!
This bundle includes the Flip-Pal mobile scanner with Creative Suite Craft Edition DVD, a Deluxe Flip-Pal mobile scanner Carry Case and an Eneloop AA 4 Pack with AC Charger. (No promotion code needed.)
(Regular Price: $259.97, Sale Price: $209.97)
Click here for more information and to order.

Save $55 on the Flip-Pal mobile scanner with Digital Creativity Suite 3.0 DVD Rechargeable Bundle!
This bundle includes the Flip-Pal mobile scanner with Digital Creativity Suite 3.0 DVD, a Deluxe Flip-Pal mobile scanner Carry Case and an Eneloop AA 4 Pack with AC Charger. (No promotion code needed.)
(Regular Price: $269.97, Sale Price: $214.97)
Click here for more information and to order.

Disclaimer: I am an affiiliate for Flip-Pal Mobile Scanner. This means if you purchase one of their products via one of the affiliate links on this blog, I will receive a small commission. I own numerous Flip-Pal products, all of which I have purchased with my own money. This is a product that I personally use and love which is why I became an affiliate.

21COFH - Get Organized for the Holidays

Hoping you all had a wonderful Thanksgiving and are gearing up for the holiday season.  I suspect there won't be much family history organizing going on for the next month or so (at least not around here). So we are going to take a break for the month of December.

I'll be letting you all know what the 21st Century Organized Family Historian series has in store for 2013 in the next few weeks.

Happy Holidays.


© 2012, copyright Michelle Goodrum

Monday, November 19, 2012

21COFH - Happy Thanksgiving - Week


Happy Thanksgiving from the 21st Century Organized Family Historian. The only organizing going on around here is for the big feast on Thursday. Enjoy yours!

© 2012, copyright Michelle Goodrum

Tuesday, November 13, 2012

21COFH - Letter Scanning Work Flow

This week we are wrapping up our project to digitize some of our family papers. I am working with some of Dad's letters from hid early years.

After tinkering around with all of the steps necessary to scan Dad's letters, I've finally settled in. Here are the steps I am taking.

Note:
  • Dad's letters are already in individual folders so I am working with one folder at a time.
1.  Using the item level inventory I set up in OneNote, I came up with a file name for each file. Doing this up front helped make sure I was consistent in naming files. I also decided to give each folder a number and included this on the inventory form. It will help with locating the physical letters at a later date.
 
2.  Next I wrote the folder ID on each of the folders.

3.  Scan the contents of one folder at a time. (Do steps 4-6 before scanning the next folder.)

At this point I decided to change my work flow for the remaining steps. First I'll describe what I was doing initially. Then I'll tell you how I changed it to incorporate Lightroom.

4. Since the files are automatically named (scan0001, etc.), I renamed each file using the filenames from step 1. The filenames are already in OneNote so this step is a simple copy and paste.

5. Using Photoshop Elements, I added identifying metadata to each file, such as my contact info, so anyone who gets a copy of any of these files in the future will know where it came from.

6. Also using Photoshop Elements, I added some tags. I decided to go with Dad's name, and Correspondence or Letters for all of the files. Then depending on the letter, I might add Military or Navy, and if the letter was from a family member I included that person's name. For this step you need to think about how your brain retrieves information and add tags accordingly. Everyone is different. What's important is that you can search using a tag and locate the files you want.

7. When all of the file folders have been scanned, they will go back into their designated spot in Dad's box of papers.

Here's what I changed using Lightroom (steps 4-6):

Note: I have a Lightroom catalog just for family history.

4. Once in Lightroom, locate the files from the folder I just scanned and prepare to import (add) that group of files to the catalog.
  • I set up what is called a Metadata Preset with my contact information and the Tags that will be applied to every single letter. So this will be automatically done on import.
  • Input the filename for this group of files.
  • After importing, if there were any additional tags I wanted to apply to just that letter, I did so.
That's it. I just keep doing those steps over and over. Not the most exciting stuff but I'm confident it will prove worthwhile in the future.

Hopefully this helps. If you have questions or comments, let us know in the comments section. Good luck this week.

URL for this post: http://turning-of-generations.blogspot.com/2012/11/21cofh-letter-scanning-work-flow.html

© 2012, copyright Michelle Goodrum

Sunday, November 11, 2012

21COFH - Letter Scanning Wrap-up - Week 46

Last week took an unexpected turn for the crazy - in a good sort of way. So I didn't quite finish scanning Dad's letters. This week we will wrap it all up. I'll post my work flow tomorrow after I work out a couple of "bugs" and get the remaining letters scanned.

Scan away my friends!

© 2012, copyright Michelle Goodrum

Sunday, November 4, 2012

21COFH - Scanning Letters - Week 45

This is the last week of our multi-week project working with family papers. Last week we did an item level inventory. This week it's time to digitize the documents.

I'm still working with Dad's correspondence from his childhood and early adult years.

Before beginning, here are some factors to consider. My comments are in italics.
  • IF you are using a flatbed scanner, make sure the glass is clean.
  • Decide if you will be scanning envelopes. I will be.
  • Will you be scanning both sides of each page regardless of whether there is anything on it or not?
    • Yes, that way I know for sure what was or wasn't on the backside of each paper.
  • What file format(s) will you use? JPG, TIFF, PDF? Other?
    • Since Dad's letters are important documents, I will scan them using TIFF format. It's a "loss-less" format and widely accepted so it should be readable by future programs. I may also convert them to pdf.
  • What dpi (resolution) will you use?
    • Normally I like to use 600 dpi but for letters, 300 dpi will be fine.
  • Decide on your file naming scheme.
    • Since these files will reside together in a folder on my computer, and I would like them to sort by date, the file name will be something like this:
      • yyyy-mm-dd_LastName_FirstName_to_Name_letter.
      • The date will be the date of the letter or the date of the postmark.
      • If the document has multiple pages, p01, p02, etc. will be appended to the file name.
  • Decide where on your hard drive the files will reside and what the folder structure will be.
    • I set up a folder called Family Archive. Each folder inside will represent a box of documents. The next folder level will represent Dad's Correspondence. All of the scanned letters will go in there.
  • Is there any labeling of your physical folders that still needs to be done?
    • I haven't done this and am still debating on the format. I'll get back to you on this!
  • Decide what metadata, if any, you are going to include.
    • When I import into the Lightroom Cagalog, I will add tags such as Dad's name and his parents names, where appropriate. For the letters relating to his Navy Days the tags and "Military" or "Navy"  can be added.
    • Ideally I would like to include a source citation in the Description field but in reality that might be a bit ambitious right now. The information needed to do this has been documented through this entire process in my OneNote "Project Notebook." It won't be a problem to go back and create them on an as needed basis.
Several days ago, Moultrie Creek Gazette posted, A Letter Archive Option, where she discussed using Keynote in digitizing a series of old letters. Check it out!

Time to start scanning! Questions? Comments? You know what to do!


URL for this post: http://turning-of-generations.blogspot.com/2012/11/21cofh-scanning-letters-week-45.html

© 2012, copyright Michelle Goodrum